CHAPTER V

Inspection of board records and granting of copies of records

 


69. Inspection of records maintained by the Board.- The mutawalli of any wakf registered with the Board or the Executive Officer of such wakf or any officer of the wakf duty authorised by the mutawalli shall, be entitled at all reasonable time with due notice to visit the Board office and to inspect any records, registers or other documents relating to the wakf in which he is the mutawalli or the executive officer and it shall be the duty of the Chief Executive Officer or any officer in charge of the records, registers or other documents to afford all facilities and assistance as may be necessary or reasonably required in regard to the inspection.



70. Application for granting of minutes or records or documents or proceedings.-

(1) A person requiring a copy of any minutes or record or proceedings or any documents of the Board shall present an application giving his full name and address and as accurate a description as possible of the record or proceedings of which he wants a copy.

(2) When the proceedings or records copies of or extracts from which they are applied for, belong to any year prior to the current calendar year, a search fee according to the scale specified below shall be remitted to the Board as soon as the application has been admitted, namely:

(a) for searching records of any one year for a single document or entry. Rupees five

(b) for searching records for every additional year. Rupees three

Note:- (1) A separate application need not be presented in respect of each proceeding or record of

which a copy or extract is required.

(2) Enclosures or annexures to letters, accounts or other documents from part of the documents to which they appertain and shall not be reckoned for purposes of search as separate documents.

71. Authenticated copies of minutes or records of documents or proceedings.-

(1) An authenticated copy of any minutes or record or proceedings or document of the Board shall be granted on payment of the fees specified in sub-rule (2) rule 70 and rule 72.

(2) The applicant shall be informed by the Chief Executive Officer or such other officer authorised by him of the date on which the copy will be ready for delivery.

(3) The Chief Executive Officer or such other officer authorised by him shall immediately arrange for the preparation of the copy and have it ready on the date specified under sub-rule(2). The Chief Executive Officer or the officer authorised by him shall after the copy is compared with the original authenticate it by signing the same in token of correctness and affixing therein the seal of the Board.

(4) A receipt signed by the Chief Executive Officer or any person authorised by him in this behalf shall be furnished to every person depositing search fees and coping fee under rule 70 and rule 72 respectively.

72. Copying fee,- The following fees shall be payable in cash for the grant of certified copy of any records or proceedings, namely-

1. For every sheet or page used in making photostat copy. Rupees two

2. Other than photostst copy

(a) for every 25 words or fraction of 25 words 10 paise

(b) in case the original is in tabular form Twice the rate specified in clause (a)

(c) for examining or comparing records or a fraction of 100 words 10 paise

(d) for every sheet or page used in making the copy 10 paise

Note.- (1) If figures are copied, five figures shall be counted to equivalent to one word.

(2) When maps or plans are copied, a reasonable fee shall be fixed by the Board.

73. Refusal to grant copy.-

(1) The Chief Executive Officer or such other officer authorised by him may, if he considers that grant of copy of any record or proceedings is objectionable, reject the application stating briefly the reason therefor. He shall reject except with previous approval of the Chairperson.

(2) The fee paid for copying shall be refunded if the copy of any record or proceedings is not granted:

Provided that if the record is not found, the fee paid shall not be refunded, but the applicant shall be furnished with a certificate stating that the document applied cannot be found.

74. Register of issue of copies of records.- The Chief Executive Officer and officers authorised to issue copies of records and proceedings of the Board shall keep a register to record the grant of copies of extracts of the records in the form prescribed



 

 
 
 
 

 

 

 

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